ISO9000认证4.2.3相关文件 机关文件、材料收集归档制度
ISO9000 4.2.3 certification documents related to government documents, material collection and archiving system
  一、收集归档范围
One, Filing Range
  本机关在各项工作中形成的具有保存价值的，或者上级和下级送来的与本机关关系很密切的文件材料(包括公文、电报簿册、书信、会议、电话记录、图纸、登记表、报表、名册、奖品、照片、录音带、录像带等，下同)都属收集归档范围，应按规定的范围、时间和要求交本部门资料员或综合档案室归档。?
The authorities in various forms in the job with preservation value, or superior and subordinate sent with the authorities are very closely related documents ( including telegrams, letters, documents, books, conference telephone records, drawings, registration, reporting, roster, prizes, pictures, tapes, video tapes and other, similarly hereinafter ) are the filing range, according to the provisions of the scope, time and required to pay the Department librarians or integrated archives archiving. The
  (一)本级文件?
( a ) the file"
  1、各种代表会议、工作会议、专业会议、各级干部会议的会议记录、会议纪要。?
1, various conferences, working conference, professional meeting, various cadre meetings, conference summary. The
  2、工作计划、规定、方案、安排、总结、小结、汇报、简报、通报、通知。?
2, work plans, rules, plan, arrangement, summary, summary, report, presentation, notification, notification. The
  3、各种综合的或专题的调查、检查、考察等报告。?
3, all kinds of comprehensive or special investigation, examination, inspection report. The
  4、向上级请示，与其他单位的来往文书，对下级的指示、批复、通知。?
4, to superiors, and other units from documents, on the lower level instructions, approval, notify. The
  5、各项决定、决议、规定、标准、规范、条例、办法、制度、守则、要求。?
5, each decision, resolution, regulations, standards, norms, regulations, procedures, systems, regulations, requirements. The
  6、各级领导的报告、讲话、发言稿或提纲、记录。?
In 6, leaders at all levels of the report, speech, speech or outline, recording. The
  7、反映生产、基建、科研设备、工艺情况底图、蓝图及文字材料。
In 7, reflecting the production, infrastructure, scientific equipment, process maps, plans and text material.
  8、各种报表、名册、登记表、簿册、数据、凭证。?
8, various reports, register, register, books, documents, data. The
  9、反映本机关、本地区重要活动的照片、录音带、录像带。? 10、电报、重要电话记录、机关工作日记。?
In 9, the authorities, in this region an important activity with pictures, tapes, video tapes. The 10, telegraph, telephone, work diary record important. The
  11、年鉴、大事记、基础数字汇编、基本情况综合。?
11, Yearbook, memorabilia, Fundamentals of digital assembly, basic situation. The
  12、本机关制发的奖状、奖证、奖章、奖旗、奖品。?
In 12, the authorities issued the certificate of merit, award certificate, medal, pennant, prizes. The
  13、有关房产、财产、物资、档案、债权、捐赠等的凭证，发放各种证明、证件存根。?
13, the real estate, property, goods, archives, creditor's rights, certificate of donation, distribution of a variety of certificate, certificate stub. The
  14、已故人员资料。?
Late 14, personnel information. The
  15、重要的人民来信及处理材料。?
15, important people's letters and processing materials. The
  16、本机关编辑、出版的书刊、资料样板。?
In 16, the organs, publishing books, data model. The
  17、本机关(包括上报和下批)干部任免、呈批表、调配培训、专业技术职务评定、聘任、党、团干部名册、年终统计、报表、干部的录用、转正、定级、调资、离休、抚恤等审批表及干部奖惩等文件材料。?
In 17, the authorities ( including reporting and the next ), a pool table, appointment and dismissal of cadre training, deployment of assess of professional technical position, employment, party, group cadre roster, year-end statistics, statements, cadre recruitment, positive, grading, salary, pension and other retired, approval and cadre rewards and punishments and other documents and materials. The
  (二)上级文件材料?
( two) the documents"
  1、上级(包括各部门及派驻本机关的调查组、检查组、工作组，下同)有关本机关、本地区工作或问题的决定、决议、指示、批复及调查、检查、经验材料。?
In 1, superior ( including departments and accredited to the organs of the investigation group, check group, the working group, similarly hereinafter ) related to the organs, work in this region or the decision problem, resolution, instructions, investigation, examination, approval and experience. The
  2、各级领导同志、国际友人、人民代表、政协委员视察本机关、本地区时的指示、讲话、题词、照片、录音、录像。?
2, comrade of leaders of all levels, international friends, people's representatives, members of the CPPCC inspected the organ, the region when instructions, speech, inscriptions, pictures, recordings, video. The
  3、上级发给本机关的奖状、奖册、奖章、奖旗、奖品。?
In 3, superior to the organs of the awards, awards, medals, trophies, flag register. The
  4、上级报刊刊载有关本机关、本地区情况的文章。?
In 4, the press publishes this organ, the region of the article. The
  (三)同级文件材料?
(three ) the documents"
  1、有关单位与本机关联合召开会议，共同进行工作，协作查处案件或问题共同署名的文件材料。?
In 1, the relevant units and the authorities held a joint conference, work together, cooperation with the case or issue jointly signed the documents and materials. The
  2、有关单位与本机关签订的合同、合约、协议。?
In 2, the relevant units and the authorities signed a contract, contract, agreement. The
  3、有关单位与本机关涉及比较重要的工作或问题的来往文书。
3, relevant units and the authorities to more serious work or problem between instruments.
  4、有关单位发来的重要的、需要执行的方针、政策性文件。? (四)下级文件材料?
In 4, the relevant units to important, needed to implement the policy, policy documents. " (four ) subordinate documents"
  1、年季度工作总结、重要的专题工作总结。?
The 1 quarter, year work summary, topical and important work summary. The
  2、重要的调查报告、检查报告、典型材料，比较重要的工作经验、重要的请示、法规性的备案文件。?
2, important survey, inspection reports, typical material, the more important work experience, important for instructions, code sex file. The
  3、重要的名册、登记表。?
3, important register, registration form. The
  4、大事记、基本情况汇编、基础数字汇编。?
4, memorabilia, basic condition, basic digital compilation compilation. The
  二、归档份数?
In two, the number of copies of the file
  文书档案一式两份，其中正文和签发稿各一份作存档用，一份作文件汇编用。
Documents in two copies, in which text and issued draft each one file, a document compiled by.
  三、归档时间和方法?
In three, time of filing and method"
  (一)凡经过打字室打印的文件，打印好后由打字员收集，交文书档案员归档。?
( a ) where a typing room to print a document, printed by a typist after collection, make archives member. The
  (二)凡各部门发出的文件，由各部门办公室的有关人员收集，交由综合档案室归档。?
( two) all the departments issued a document, the Department office concerned collection, by the integrated archives archiving. The
  (三)一项工作已完成时(包括一项已完成或一个会议已结束，一个问题已解决，一件案件已处理等)，由各部门办公室的有关人员，将进行该项工作形成的全部文件材料，系统整理后送交综合档案室归档。?
( three) a work has been completed (including a completed or a conference has ended, a problem has been resolved, a case has been processing ), the Department Office of the relevant staff, will make the work all the documents material form, system arrangement to the General Archives archiving. The
  (四)外出开会、考察、学习、参观形成或带回应归档的文件材料，在该项活动结束时交由文书档案员归档。?
(four ) a meeting, study, study, go visit the formation or zone in response to the filing materials, in the activity ends by archivist filing documents. The
  (五)年度工作总结、各种年报、党员、干部名册，应于翌年一月底前交文书档案归档。?
( five) the annual work summary, various reports, Party members, officers, should be in the one end to make archives archiving. The
  (六)每年的二月底前进行一次全面、彻底的归档，各部门要把上一年应归档而未归档的全部文件材料移交综合档案室归档。? 四、归档要求
( six) in each of the two before the end of the month to conduct a comprehensive, thorough archives, departmental door wants a year without filing shall be filed all the documents material handing integrated archives archiving. The four, the filing requirements
  (一)应归档的文件、材料应由各办线资料员收集全齐。?
( a ) should be archived files, materials should be the office line data collection is completely neat. The
  (二)正文与底稿(签发稿)主件或附件、请示与批复、来文与复文一起归档。?
( two) ( text with papers issued draft ) main part or accessory, request and reply to the paper, and filed together in. The
  (三)归档文件材料注意：检查应盖公章是否盖了，文件没有标题应加上标题，内容、摘要、文件没有标明日期的要标上日期。?
( three) filing documents note: check whether should cover seal cover, file without a title should add the title, contents, abstract, file without dates to date. The
  (四)归档的文件材料应是原稿原件，不得用复制件。?
( four) the filing materials shall be the original manuscript copies, shall not be used. The
  (五)归档的照片、录音带、录像带要一一写上文字说明。?
( five) archive pictures, tapes, video tapes to one one write text. The
  (六)凡是归档的文件材料必须经过初步整理，把同一具体问题的文件材料集中在一起，按文件的先后形成排列好。
( six) where the filing materials must pass through the initial sorting, the same problems specific to the documents and materials together, according to documents successively forming arrangement.